Derbyshire Dales Woodcraft Club (DDWC) Privacy Policy

Version 1.0 Created August 2018
The DDWC takes your privacy seriously and we aim to explain clearly how we manage your data.
This document explains how we use your personal information as part of running the Club and how we protect it.
This privacy policy applies to the information you give us when you use the services we offer, including those on our website and when you become a member or update the information we hold.
Data Controller:
DDWC is the data controller.
We are a small club managed by a group of volunteer Committee Members.
Lawful basis for processing:
We need to collect your contact information in order to maintain a list of members, to run the club, various club events and keep you informed of other club activities.
How we use the information we collect:
DDWC members:

We use your contact information to communicate with you regarding your membership. We ask for names, addresses, phone numbers and email addresses and may use any of these to contact you.
Photographs taken at events may be published on the web or in the “Woodworms” newsletter.

Website users:
We may use cookies to facilitate services we offer on our websites. Cookies are small data files stored on your computer. These are used to improve the way the website is presented to you.

We may use web tracking technology which uses anonymised data to produce reports on website performance. E.g. Monthly hits, pages visited and website performance.
Log files are stored with website activity which may contain IP addresses.

Email Bulletins:

We use names and email addresses to send out periodic email bulletins. Information may include meeting reminders, items for sale, woodworking show visits and any other information that may be considered to be of interest to members.
Some email bulletins may also contain tracking technology to enable reports on which links were clicked and how many people opened the email.

Social Media

Reports of meetings and events will be published on the Club’s Facebook page, which may include members’ photographs and names.

Sharing data:

We don’t sell information to any other organisation.
We may publish your information on the web or in our newsletter if you give us permission to do so.
We would disclose information to a law enforcement agency if we were required to do so or if we felt it necessary to do so in order to prevent injury / loss of life.
We may disclose information if it helped us defend against a third party claim or allegation.

Data Retention:

We hold membership details for one year after a membership lapses. This is to enable an individual to re-join with minimal effort.
If requested by any individual (or their family in the event of death), we will remove their data from the membership database. Once done, we can no longer communicate or maintain membership records for the individual in question.
Any person receiving email bulletins can unsubscribe at any time. This would require the deletion of the members email address, which would mean no further correspondence, will take place via email.

Your Rights:

You have a right to know what data we hold about you. Requests should be directed to the Data Manager, James Sharpe.
You have a right to rectification of incorrect data we hold about you.
You have the right to opt out of communications.
You have a right to have your data erased, if it is not legally required for us to retain it.
Where there is a dispute as to the accuracy of your data, you can request a restriction is placed on any further processing.
If you are unhappy with the way the DDWC has dealt with your complaint, you can lodge a complaint with the Information Commissioner’s Office. Their address is below.

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire, SK9 5AF
Helpline: 0303 123 1113 (local rate) or ++44 1625 545 745